Switching from Classplus: a checklist that does not disrupt your batches
Published · Updated · AiCharya
Summary: Switching coaching software mid-session is safe if you run both systems side by side for one test cycle. Export your student and batch lists, bulk-import them into AiCharya, assign teachers, run one real test on AiCharya, and only then tell parents about the change.
Before you start
- Read your current contract: notice period, renewal date and data-export terms.
- Pick a quiet week — not the week before a major test.
- Name one person in the office who owns the switch.
The seven-step switch
- Export everything you own from your current app: student names, phone numbers, batches, fee records and past results. Keep the files.
- Clean the student sheet: one row per student, consistent phone numbers, current class and batch.
- Bulk-import students into AiCharya from the spreadsheet; duplicates are flagged during import.
- Create batches and assign teachers. Teachers see only their own batches.
- Set up fee structures and turn on WhatsApp fee reminders from your own number.
- Run one real chapter test on AiCharya — online, or printed with OMR sheets — and check the results with your teachers.
- Tell parents, on WhatsApp, where results and fee updates will come from now.
Common mistakes
- Switching in the middle of a test series instead of between cycles.
- Not exporting fee history before access to the old app ends.
- Announcing the change to parents before the first test has run smoothly.
Frequently asked questions
Can I switch from Classplus in the middle of an academic year?
Yes. Run both systems side by side for one test cycle, move students by spreadsheet import, and announce the change to parents only after the first test on the new platform has run smoothly.
Will I lose my old test results when I switch?
Export past results and fee records from your current app before your access ends, and keep the files. New results start accumulating in AiCharya from the first test.